EHA - STRC

Terms of Reference for Contracting State Training and Resource Centres

A) Background  

National AIDS Control Programme Phase III (NACP III) is focused on saturating the coverage of core and bridge population through targeted intervention (TI) programme. To standardize systems and procedures operational guidelines have been developed on all catagories of Targeted Intervention proposals namely, Men having Sex with Men (MSM), Female Sex Workers (FSW), Injecting Drug Users (IDU), Migrants and Truckers.

In order to ensure quality, capacity building of implementing agencies is required. Therefore, in order to focus on providing uniform, quality training to different categories of staff working with NGOs/CBOs viz. Program Managers, Counsellors, Finance Accountants, Outreach Workers, Peer Educators and link workers. The National AIDS Control Organization has decided to institutionalize the training and capacity building process with the State Training and Resource Centers (STRC).

B) Objectives

1. Ensuring need based training of TIs as per NACP III’s technical and operational guidelines.  
2. Enhancing the capacity of NGOs and civil society organizations in proposal development for NACP funded targeted intervention projects;
3. Undertaking operational research and evaluation of TIs.

C) Scope of Work of STRC

I) Training:

1. The Consultant will be responsible for training the following human resources working in Targeted Intervention projects and other related personnel
     i)    Program Managers
     ii)    Finance and Administrative officers
     iii)    Service providers such as
           • Doctors
           • Counselors
           • Nurses
     iv)    Outreach Workers, Link Workers
     v)    Monitoring and Evaluation personnel
     vi)    Any others as indicated by NACO
2. The consultant will identify agencies/persons at State / District level to train peer educators based on the prescribed modules, tools and aids. Efforts should be to decentralize such training as close to Peer Educators as possible.
3. The consultant to ensure 40% of total faculty time on training, 20% on field visits, 20% on research and 20% on reporting and documentation.
4. Building capacity of NGOs / CBOs / Civil Society Organizations based on the curriculum developed by NACO for each category of functionaries, the consultant shall design the structure of training course/module; develop case studies; design teaching aids; organize field visits; develop evaluation and assessment tools; grade the trainees in orders to identify these needing further training  and attention; repeat training and undertake any other activity required to make the training knowledge as well as skill based.
5. Provide to the client within a week of completion of the training course, a detailed report as prescribed at Annexure 1 specifically grading participants to help identifying these needing repeat training or additional help.
6. NACO will provide prototype of teaching- learning materials/aids. Consultant to adapt them to local need, if required, translates into local language and ensures distribution to the trainees.

II) The consultant to develop capacity among NGO’s / Civil Societies in proposal writing with the objective of identifying agencies to saturate coverage of TIs in the State.

III) Research and Evaluation

1. The consultant to establish a documentation centre wherein training materials, literature, tool kits, other resource manuals and materials in the form of audio-visual aids, case studies, documentaries, etc pertaining to HIV/AIDS in particular and the health sector and development in general collected and compiled. Inclusion of other areas such as livelihood, education, micro-credit to create linkages and developing a multi- sectoral approach would be desirable.
2. As the consultant is required to identify bottlenecks that are frequently faced by the implementing agencies, focus needs to be on problem solving. For designing such relevant training programmes consultants should undertake need assessment and evaluation of trainings through desk review and field visits.
3. Consultant to constitute an Academic Committee of not more than 10-12 persons and consisting of academicians, trainers, representatives from established NGOs imparting training at grass root level, social workers, representatives of the community, TI partners and one representative of SACS. The tasks of the Academic Committee will be to:
     a. Identify, in order of priority, the categories of personal to be trained during the year.
     b. Review the content and duration of the training
     c. Identify best practice sites for field visits and resource persons as required
     d. Approve the Annual Work Plan with budget.
     e.  Review the implementation of the work plan every quarter and work done by the Project faculty
     f. The committee should meet at least three times in a year
         i.  During January for development and approval of the annual work plan to be incorporated in the AAP of the SACS
         ii. During May to review the work conducted by STRCs as per the approved annual work plan and undertake mid-term corrective action, if any.
        iii. During September  for evaluation of trainings so far conducted and proposed next step

D) Reporting obligations

Following reports to be submitted in the format to the client:

1. Monthly report: as per the format at Annexure 2 and 3 to be submitted electronically on the 3rd of every month
2. Minutes of the meeting of the academic committee within seven days of the meeting as on when held
3. Report of any evaluation/ field visit conducted within 7 days of completion of such evaluation / field visits.

E) Personnel and Other Facilities to be provided by the Consultant

The consultant to provide the names and CV of all staff under the project to the Client. Concurrence of NACO on the persons appointed is mandatory. The faculty required along with the positions is as under:

Sl no	Category	No.  of post	Qualification & experience	Salary Range	Functions
1	Training Coordinator	Training Coordinator	Essential: Post graduate in social science/sociology/anthropology/Statistics /public health with 8-10 years of experience in social development programmes. Experience in conducting training developing curriculum and capacity building/human resource management. Desirable: Knowledge of public health perspective and HIV/AIDS in particular will be desirable.	35-50,000 consolidated	1. Overall supervision and ensuring quality of training 2. Timely preparation of the annual work plan. Monitoring and reviewing the implementation of the work plan 3. Coordinating the training       programmes: •  Timely identification and procuring services of resource persons •  Providing all logistic support for the training / field visits etc. 4. Imparting training 5. Convening the meeting of the academic committee. 6. Submission of report to the client as per requirement 7.  Attend meeting of NACO/SACS as and when required. 8. Submission of SOEs/UCs as required to ensure constant flow of funds 9. Ensure timely completion of Audit
2	Training Officer	2 (for less than 60 projects) & 3 (for more than 60)	Essential: Post graduate in social science/sociology/anthropology/Statistics /public health with 7 years of experience in social development programmes. Experience in conducting training developing curriculum and capacity building/human resource management. Desirable: Knowledge of public health perspective and HIV/AIDS in particular will be desirable.	25 – 35,000 consolidated.	1.    Provide inputs for preparing the Annual Work Plan 2.    Develop training materials / case studies / tools / teaching aids 3.    Impart Training based on the approved training curriculum and modules. 4.    Develop pre and post evaluation tool to assess the impact of training 5.    Submit process documentation / reports to Training Co-ordinator within 3 days of completion of training and provide feedback about the trainees to the SACS and TSU as appropriate 6.    Undertake field visits and evaluate and submit reports within 3 days of completion of work / visit to the Training Coordinator with copy to SACS / NACO, if so required.
3	Accounts and Administrative staff	One	B.Com (Accountancy Hons) with atleast 3 years of experience	Rs.8000 to Rs.10000	1.    To provide administrative, financial and logistic support to the project 2.    Prepare and submit SOE and UCs to SACS and NACO

Any relaxation of qualification, remuneration is permissible only after prior and written approval of DG, NACO.

F)  Monitoring &Evaluation

1. Monthly and quarterly reports should be submitted to NACO / SACS as per Annexure 1, 2 and 3
2. The Consultant shall hold regular meetings with SACS for sharing and discussing program progress, emergent lessons, and outcomes.
3. The annual evaluation for extension of STRC shall be conducted every April by a team formed by NACO (for renewal/ extension of the contract).

G) Deliverables for STRC

Sl.No	Activity	Timeline
1	STRC office set up and recruitment of staff	Within 45 days of signing the contract
2	Training complete of faculty members	Within 75 days of signing the contract
3	Constitute the Academic Committee to develop the Work plan	Within 75 days of signing the contract
4	Submission of the workplan with monitoring indicators	Within 90 days of signing the contract
5	1st training to be launched	1st week of the 4th month from the date of signing the contract
6	Designing of research study	Within 9th month of signing the contract
7	Obtaining approval for the study for NACO – R&D committee etc	Within 11 months of signing the contract
8	Launching of operation research	With 12th month of signing the contract

H)    Facilities to be provided by the Client

NACO

• Operational guidelines and training curriculum along with prototype of training modules for trainees / teaching aids
• Assist the STRC to identify resource persons / best practice sites for training
• Release funds within 15days of receiving Utilization certificates
• Accord formal approval of faculty selected

SACS

• Assist the consultant in recruitment of faculty
• Assist in identifying trainers and resource persons, particularly from within the community and arrange for field visits to demonstration sites as and when required by STRC
• Attend the Academic committee to ensure training work plan is in accordance with the need of and aligned to the Annual Action Plan of SACS